Updated May 2018
Under data protection requirements (General Data Protection Regulation, May 2018) Escaping Victimhood is required to inform you how we will process any information that we hold in relation to you.
Conditions which allow the Processing of Personal Data
There are 6 conditions noted in the (GDPR), fulfilling any one of which will allow the processing of someone’s personal data.
- Contracts (employment, sales, agreements)
- Legal Obligation (need to be able to quote a specific law))
- Vital Interest (immediate risk of death)
- Official functions / administration of justice / public interest
- Legitimate Interest
Escaping Victimhood processes information usually for either of the following conditions. See below-
“The processing is necessary for the purposes of legitimate interests pursued by the data controller or by the third party or parties to whom the data are disclosed, except where the processing is unwarranted by reason of prejudice to the rights and freedoms or legitimate interests of the data subject”.
Consent is “Any freely given specific and informed indication of wishes by which the data subject signifies their agreement to personal data relating to them being processed”
To obtain Consent it will be necessary to explain to the individual – the ‘data subject’ – what we are doing with their data.
- the purpose for processing their data,
- how their data is to be used,
- the condition (i.e. legal basis)
- what their rights are
- the retention period for the data and
- the source of the data if obtained from a third party.
- Consent has to be ‘Opt in’ – There is no consent unless it is asked for it specifically, and there is no consent unless the person gives it.
What information we would hold
- The information can be about you along with details of the crime and of any support we provide to you
- Such information is held electronically or where appropriate in hard copy with appropriate technical and organisational measures in place to look to ensure it is retained securely.
Why we will hold your information and what we would do with it
- Escaping Victimhood uses your information to help progress any support we have agreed with you. This may include talking to other agencies able to provide support to you where you have agreed we can contact them and generally, to make sure that any support we have agreed with you is progressing.
- Your information will normally only be seen by those who will provide any services to you.
- Your information may also be used for statistical and research purposes (this information is anonymous)
Why we would share your information
- Your information will normally only be shared when Escaping Victimhood has consent to do so and where this is relevant to any support we have agreed with you or,
- There are exceptional circumstances where we may have to disclose your information without your permission. These are:
- If we believe that either you or someone else is at risk of significant harm; Escaping Victimhood individuals have a duty to report any issues relating to child protection or adult safeguarding
- Where there is another legal reason or requirement to disclose your information
How long we would hold your information
The information will be retained for no longer than is necessary for the purposes for which the information is processed. This will normally be for five years after last contact with you or someone who has referred you to us, in case it becomes necessary for you or Escaping Victimhood to access what support you received. There may also be circumstances where it is appropriate within legal and best practice requirements to retain the information for longer.
Data protection requirements mean that you have specific rights in relation to information about you held by Escaping Victimhood. You have a right to:
- Be informed of how information about you will be used (Right to be informed)
- Access information held about you (Right of access)
- Request that information about you that is inaccurate or incomplete be rectified (Right to rectification)
- Request deletion or removal of information about you in specific circumstances (Right to erasure)
- ‘Block’ or suppress processing of information about you (Right to restrict processing)
- Obtain and re-use information held about you for your own purposes across different services (Right to data portability)
- Object to processing of information about you (Right to object)
- Withdraw consent at any time where your information is being processed based on that consent, for example where Escaping Victimhood is sharing your information based on consent
- Lodge a complaint with the Information Commissioner’s Office in relation to processing of information about you.
The Information Commissioner’s Office can be contacted at:
Information Commissioner’s Office
Cheshire SK9 5AF
If you have any questions about this notice, please contact Escaping Victimhood c/o Woodbrooke, 1046 Bristol Road, Birmingham B29 6LJ or Email- firstname.lastname@example.org